4 Best All-in-One Printers for Small Offices
When choosing an all-in-one printer for a small office, you’ll want a device that balances high-quality output with straightforward operation. From crisp photo printing with vibrant colors to fast document scanning, these printers can handle everything without becoming a tech headache. They need to fit your space, simplify workflows, and keep costs manageable—without sacrificing performance. Curious how these models actually perform under pressure? Let’s examine the top contenders that may just become your new workflow heroes.
Epson Expression Photo XP-8700 Wireless All-in-One Printer
- Epson printing system is designed to be used exclusively with Epson Genuine Cartridges. Use of non-genuine ink could cause damage not covered under the...
- Professional-Quality Photos and Prints — 6-color Claria Photo HD inks and a maximum print resolution of 5760 x 1440 dpi produce stunning borderless prints up...
- Easy Operation — Large, 4.3" color touchscreen and intuitive controls for convenient navigation and printer management
If you have a small office and need a reliable printer that prints both great documents and nice photos, the Epson Expression Photo XP-8700 is a good choice. This is a wireless all-in-one machine. It comes with a scanner and copier, so you can do many tasks easily. The printer has a 4.3-inch color touchscreen that makes it simple to use. You can pick options and change settings quickly without getting lost in complicated menus.
This printer can handle different papers. It has separate trays for photos, plain paper, and special paper. You can print on paper up to 8.5 x 47.2 inches, which gives you a lot of options for creative projects. It can print in very high quality, with a resolution of 5760 x 1440 dpi. That means your photos and documents will look sharp, colorful, and detailed.
Best for: small offices or people who want high-quality photo prints. It’s good if you want to print on many types of paper. It also works wirelessly, so you can print from your computer, tablet, or phone easily.
Pros:
- Prints sharp photos and clear documents in high detail.
- Easy-to-use 4.3-inch color screen makes printing simple.
- Can print on different papers and sizes, including large and special paper types.
Cons:
- Buying new ink cartridges can be expensive. They run out quickly.
- Sometimes, software updates can stop you from using third-party ink options.
- Because it uses cartridges, you need to replace them often, which may be less convenient.
HP OfficeJet Pro 8138e Wireless All-in-One Inkjet Printer
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
- 1-Year HP Warranty- Includes a 1-Year HP Limited Warranty for Certified Refurbished products, ensuring reliable performance and peace of mind straight from the...
- UPGRADED FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet input tray.
The HP OfficeJet Pro 8138e is a good choice for small offices or home use. It’s an all-in-one printer, so it can print, scan, copy, and fax. It prints fast with up to 10 pages per minute in color and 20 pages in black. This helps it keep up with busy days. The printer can handle large jobs with a 225-sheet paper tray. It also has automatic double-sided printing, which saves paper and time.
The printer connects to Wi-Fi using dual-band support. This makes it easier to print from your phone or computer without wires. The HP app makes printing from your phone simple and quick. It also uses over 45% recycled plastic, so it is eco-friendly.
This printer is ideal for people who need good-quality color prints for reports, flyers, and presentations. It is compact and easy to use. The scanner, copier, and fax add to its usefulness.
The downsides are that the printer might cost more upfront than basic models. The 225-sheet tray may be small for large jobs. Also, the wireless connection depends on your home Wi-Fi speed.
HP OfficeJet Pro 9125e All-in-One Printer
- The OfficeJet Pro 9125e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 18 ppm...
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content,...
- UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and a 250-sheet input tray
The HP OfficeJet Pro 9125e is a good choice for small offices. It offers fast and reliable printing for big jobs. It prints up to 18 pages per minute in color and 22 pages per minute in black-and-white. The printer holds 250 sheets of paper, making it easy to print many pages without stopping. It can print on both sides of the paper automatically, saving time and paper.
You can control the printer easily with the 2.7-inch color touchscreen. The screen looks and works like a smartphone. The printer supports different ways to connect. You can use Wi-Fi, a USB cable, or an Ethernet connection. Security is also strong with features like HP Wolf Pro to help protect your network.
This all-in-one printer can print, scan, and copy. It helps keep your office running smoothly. It is simple to use and handles high-volume tasks well.
Best for: Small to medium-sized offices that want fast, reliable color and black-and-white printing, along with scanning and copying.
Pros:
- Fast printing speed, perfect for lots of printing.
- Easy-to-use touchscreen that looks like a smartphone.
- Multiple connection options: Wi-Fi, USB, Ethernet.
Cons:
- Some users say it makes more noise than expected.
- The scanner quality is only good at 300 dpi, which might not be perfect.
- Some people have trouble connecting it or loading paper properly.
- Ink costs can add up, and subscription plans may seem expensive.
This printer is a straightforward choice for busy offices. It offers speed, ease of use, and flexibility.
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer
- Print at home like a Pro.
- Reliable technology uniquely built to work at home.
- Print from your couch with the best print app.
Looking for a reliable all-in-one printer for your small office? The HP OfficeJet Pro 8125e is a good choice. It prints fast, with up to 20 pages per minute in black and 10 pages per minute in color. It has a 225-sheet paper tray, so you don’t need to add paper all the time. It also can print on both sides of the page automatically, saving time. The printer comes with a 2.7-inch touchscreen and app controls. These make it easy to use and print from your phone or tablet.
This printer produces sharp, clear images, with up to 4800 x 1200 dots per inch. It can connect to Wi-Fi, USB, or Ethernet. This keeps your options open for printing from multiple devices. It’s a flexible printer for daily tasks in a busy office.
People like that it works quickly and handles large print jobs well. The big paper tray and automatic duplex help you get more done. The touchscreen and app make printing simple and fast.
Some users have problems with paper jams or feeding certain kinds of paper. Setting up the printer can be a bit tricky if you’re new to it. Also, the ink cartridges may run out faster than expected, so you might need to replace them often.
Factors to Consider When Choosing All-in-One Printers for Small Offices
When choosing an all-in-one printer for your small office, you’ll want to contemplate how fast and how much it can print without breaking a sweat—that’s your printing speed and volume in action. Connectivity options matter too; whether you prefer Wi-Fi, Ethernet, or mobile printing, making sure your printer can easily sync with your devices saves headaches later. Finally, don’t forget to look at ink costs, media handling versatility, and how friendly the user interface is—after all, the best printer is the one you don’t dread using.
Printing Speed and Volume
If you print a lot of pages each day, you want a printer that is fast and can handle many jobs. Pick a printer that can print many pages per minute. This helps you finish your work faster and keeps everything moving. Make sure the input tray can hold at least 250 sheets. This means less need to fill it up often, even when printing a lot. Duplex printing, or printing on both sides of the paper, saves paper and speeds up your printing. The size of the input tray also matters. A bigger tray means you can print more pages before needing to refill. For heavy workloads, choose a printer that can keep up without breaking down or slowing down. Finding a printer that is both fast and has a big tray makes your work easier and saves time. Nobody wants paper jams or slow printing during a busy day.
Connectivity Options Available
Choosing the right printer for your small office means looking at how it connects to your devices and network. Most all-in-one printers have options like Wi-Fi, Ethernet, USB, and sometimes Bluetooth. These options fit different needs. Wireless options such as Wi-Fi and Wi-Fi Direct let you print from many devices without messy cables. This makes setup easy and keeps you free from being tied to your desk. Ethernet ports give you a stable, wired connection. This is good when many people need a dependable link. Support for mobile printing apps makes it simple to print from phones or tablets. You can do this often through cloud services. Make sure the printer works well with different operating systems and connection types. This helps all your devices connect smoothly. Choosing a printer with flexible connectivity helps your office run smoothly. It means less fuss and more time printing.
Ink System and Costs
The ink system your all-in-one printer uses can affect how much you spend over time and how often you need to buy more ink. Cartridges are common. They usually give good print quality but can be more expensive, especially if you buy original brand cartridges. Ink tank printers, or systems with continuous ink supplies, often cost less per page. They need a bigger upfront cost and some regular maintenance, but they save money in the long run. For photo printers, you might need to buy ink more often and at higher prices because they use a lot of color ink. Sometimes, software updates can block third-party or refilled cartridges. This can limit your options for saving money. If you want to spend less on ink and avoid hassle, think about how much you will pay each page versus the initial price before you choose a printer system.
Media Handling Versatility
Media handling options matter when choosing an all-in-one printer for your small office. If you print different kinds of jobs often, look for printers that work with many media types. These include plain paper, photo paper, labels, and specialty papers. Having this flexibility means you can do everything from printing marketing flyers to high-quality photos easily.
Check if the printer has multiple input trays, rear feeders, or adjustable media guides. These features make changing media types and sizes quick and simple. This saves you time and stops frustration. If you print art or photos, see if the printer can handle thicker papers, like 72 lb photo paper or fine art paper. Support for custom paper sizes and higher media capacity helps you work better with less paper jams and fewer manual actions. That way, you can meet deadlines and keep your work flowing smoothly.
User Interface Ease
A simple and easy-to-use interface can help your small office run smoothly. Imagine a big, colorful touchscreen that makes it easy to find what you need. You won’t have to squint at tiny icons or hunt through confusing menus. Clear menus and simple controls let you print, scan, or copy quickly. This saves you time and helps avoid mistakes. Touchscreens that respond fast and have easy-to-read icons make your work faster, especially busy days. Plus, if your printer matches with mobile apps and can be managed remotely, you can control it from your phone or tablet. This makes changing settings while on the go simple. A well-made display can cut down on frustration and also makes fixing problems easier. This keeps your office working well without needing to be a tech expert.
Security Features Present
When you pick an all-in-one printer for your small office, security features are very important. Look for models that have tools like HP Wolf Security or Epson Security Suite. These tools help protect your sensitive data when you print wirelessly. Nobody wants confidential papers to be seen by the wrong people.
Encrypted connections are a must. They keep your documents and network info private and safe from hackers. User authentication methods, like PINs or passwords, add extra security. They stop people who shouldn’t print from getting access.
Regular firmware updates are also key. They fix security holes and keep your printer protected against cyber threats. Think of these updates as digital armor for your device. Built-in security features can also check who is trying to access the printer. This helps stop unauthorized use. In small offices, everyone’s role matters—even in protecting private files.
Size and Placement Needs
Choosing the right all-in-one printer for a small office is not just about features. Size and placement are just as important. First, measure how much space you have. Check the printer’s height, width, and depth. Make sure there’s enough room for paper trays and for you to reach easily. If you move the printer often, look at its weight. Lighter printers are easier to carry, but they might be less stable.
Think about how much paper you will use. If you print a lot, check the tray size and how many sheets it can hold. Also, see if the printer can handle different paper types, like thicker cardstock or larger sizes like A3. The control panel and touchscreen should be easy to reach. You do not want to stretch or strain to use them every day.
Having the right size helps keep your space neat. It also makes sure the printer works well with your daily tasks. Picking the right fit makes your work faster and easier.
FAQs
What Are the Typical Monthly Page Volume Limits for These Printers?
You should know that typical monthly page volume limits for all-in-one printers range from 1,000 to 3,000 pages, depending on the model. Always check manufacturer specs to match your small office’s printing needs effectively.
How Do Replacement Ink or Toner Costs Compare Across Models?
You’ll find that replacement ink or toner costs vary widely across models, with some offering cheaper cartridges for frequent use, while others have more expensive consumables. Always compare the costs to keep your expenses manageable.
Are Mobile Printing Features Compatible With Popular Office Apps?
You can usually expect mobile printing features to be compatible with popular office apps like Google Drive, Microsoft Office, and email. Check your printer’s specs to guarantee seamless integration, making printing hassle-free directly from your mobile device.
What Security Features Are Included to Protect Sensitive Documents?
You should look for printers with secure print release, encrypted data transmission, user authentication, and regular firmware updates. These features help protect sensitive documents from unauthorized access and guarantee your data stays safe during printing.
Do These Printers Support Automatic Duplex Printing for Double-Sided Pages?
Yes, many all-in-one small office printers support automatic duplex printing, allowing you to effortlessly print double-sided pages. This feature saves paper and time, enhancing your workflow without requiring manual flipping for every print job.
DK is a technology expert who specializes in AI tools, software, and tech gadgets. He writes for How to Tech Info, providing detailed reviews and practical guides. DK helps readers discover the best AI applications, navigate new software, and choose the right tech gadgets.
Last update on 2026-01-15 / Affiliate links / Images from Amazon Product Advertising API This site is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com.
